projectXai
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For grant, research and organisational projects

A calm and organised workspace for your projects.

EU grants, TÜBİTAK funding, municipal, NGO and in-house projects: tasks, evidence, budget and reports in one place with your team.

One task hub

Priority, progress and status in a single list.

Tasks screen: task list with owner, priority, progress and status columnsTasks screen: task list with owner, priority, progress and status columns

Work plan and Gantt

Work package, task and deliverable schedule.

Gantt screen: work packages, tasks, deliverables and a line marking todayGantt screen: work packages, tasks, deliverables and a line marking today

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Shared calendar

Meetings, events and deadlines.

Calendar screen: meetings, webinars, milestones and task deadlinesCalendar screen: meetings, webinars, milestones and task deadlines

Risk matrix

Likelihood × impact, owner and mitigation.

Risk screen: risk matrix colour-coded by likelihood and impactRisk screen: risk matrix colour-coded by likelihood and impact
Ready-made programme templates Erasmus+ KA1Erasmus+ KA2Horizon EuropeInterregLIFETÜBİTAKMunicipality / NGOGeneral
Lifecycle

Every stage of the project, in order.

Each stage builds on the record of the previous one; no information gets lost in email chains.

  1. Application

    Versioned application draft, partner contributions, approved version.

  2. Grant agreement

    Grant model, change requests and baseline.

  3. Work plan

    Work package › activity › task; predecessors and Gantt.

  4. Quality

    Peer review, finding, revision, acceptance.

  5. Report

    Question bank, evidence-backed answers, locked submission version.

  6. Closure

    Deliverable ownership, licence, maintenance and follow-up.

Why ProjectXai

Everything an auditor will ask, already on record.

Every task is tied to a work package, every file to a record, every report answer to evidence.

One task hub

Work package, activity and board tasks in a single list. A task cannot close before its predecessor is done; reviewed work is not approved without the reviewer's sign-off.

Evidence catalogue

One file can be linked to several records. Evidence left in a folder and not linked to any record is clearly flagged.

Locked report submission

The submitted Word and ZIP files are stored with their hash; they stay the same even if the source data changes later.

Grant and budget

Work package × partner grant matrix, timesheets, expenses, travel. Partners only see the financial records of their own organisation.

Meetings and training

Registration form, agenda, signature list, minutes and certificate. Sensitive participant data is collected with consent and deleted when it expires.

Audit trail

Who changed or downloaded what, and when: with before and after values, filterable and exportable.

Set up your project today.

The trial plan is free for 30 days; no card details needed. Your data is not deleted when the trial ends.

  • 29modules
  • 11roles
  • 8programme templates
  • ∞users
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